There have been many approaches and trends established for risk management of an event. Organizing a cultural festival is considered a high-risk event. There are many approaches that can be taken to minimize the potential risk. The first trend that the organizer needs to consider is if the risk associated with the festival is worth it. Traditionally, festivals provide substantial economic and cultural benefit to the community. The benefits of these events outweigh the risk when the risk is appropriately assessed and prevented. The organizer needs to create a thorough risk assessment and outline who will be called in the event of an emergency. A current trend and approach in event management is assessing the risks and knowing how to address them.
Trends and approaches in risk management for events require the organizer to develop specific criteria for when it is necessary to cancel or postpone the event. For example, if the weather calls for severe storms, the organizer needs to postpone the event till the weather is more favorable. The organizer also needs to plan for onsite medical care. The plan for medical care must include transportation on the site and to offsite care facilities if the need is demanded. The personnel also needs to consider protective equipment to warn during training and in the actual event. It protects the employees in their position and reduces their potential for risk. The trends in risk management for events also requires security to be onsite during the festival operation. Security will provide protection to the guest of the festival and also offer help to those in need. They are trained to handle altercations or other dangerous situations which can occur during the cultural festival. The security can watch behind the scenes and notify management of any situation that they need to be aware of. They can monitor areas which are off limits and validate that employees are comply with festival regulations. Security is an important part of risk management for events and needs to be detailed prior to the festival opening. Security can also lend a hand to the local law officials in traffic control and management.
Many cultural festivals have rides and other attractions that create a risk if the riders do not meet the safety requirements. There has to be height and age restrictions for all rides and attractions to ensure they will be safe. All ride regulators must be fully trained and comply with the safety risks provided with the attraction. There is no room for exceptions, and the staff will be fully aware of the consequences if they fail to comply. The operators must watch the rides at all times, they are not to be associating with guests or employees when the ride is in operation. Warning signs must be posted at all rides and attractions warning of any potential dangers that can occur as a result of participating in the ride. The festival organizer must also consider the potential for children to be in attendance unaccompanied by an adult. The risk management would require a minimum age restriction for anyone who attends the festival without an adult present. There also has to be a plan in place in the event a child is lost on the grounds. All employees will be informed on the code and will be on the lookout in the event a child is reported missing. The organizer also has the support the local law officials who will the primary contact in the event that a child is missing.
The organizer also has to obtain the necessary insurance coverage to host the cultural festival. It is recommended that they verify the company is reputable before the festival starts, that way they are fully covered in the event a disaster occurs. The organizer has to consider the possibility of a lawsuit and needs to ensure that they and their employees are fully covered. All activities that are taking place at the festival need to be fully disclosed to the insurance company to ensure there is no issue with their policy. It is also important to double check the coverage prior to the festival opening to ensure there is no risk associated with the organizer and the event planners. Safety is the first priority in a cultural festival. The organizer needs to solicit suggestions for improving safety through any outlet they can. The improvements can be gained from participants, volunteers, funders, organizers, vendors, and even the community in which the festival is taking place. Having this insight is vital for the preparation of risk management. Communication is vital for planning for the potential risks that can take place at the events. The input includes gaining information on crowd control, parking, food games, location, transportation, and even accessibility. Communicating which past event coordinator provides a substantial amount of information.
Talking the professionals of the community such as the fire department, EMTs, police departments and nonprofit risk management can provide insight to past issues that occurred at the events. These professionals have been exposed to the risk previously, and they know how to address them. They also can provide valuable information for the organizer in assessing and preventing risks that can occur during the event. The organizer also needs to have subcommittees in place to draft documentation for risk management and prevention. Once the outline have been made, they can be revised and drafted for a final plan prior to the event opening.